Job Description
Elgin is looking for a Document Manager to join our PMO team and take the lead in shaping how we manage documents across the organisation.
In this pivotal role, you’ll be responsible for driving the implementation of a new document management framework designed to streamline and track project documentation. You’ll oversee the document management system ensuring it’s well-maintained, aligned with company standards, and supports the needs of a growing, project-focused organisation.
Your responsibilities will include user support, training, data audits, and continuous improvement of document processes. As a key player in our PMO, your work will directly support the successful delivery of Elgin’s solar and storage projects.
What you will do:
- Develop and implement document management processes to ensure efficient creation, storage, retrieval and revision history of project documents
- Work across project phases and teams to establish and enhance document management workflows
- Establish and enforce document management best practices, providing training and support as needed
- Conduct regular audits to ensure the correct process is being followed across projects
- Support and guide Document Controllers in their work across construction projects
- Track document workflows and provide updates as required
- Identify and implement opportunities for continuous improvement in document management practices
Your profile
What you will need:
- Bachelor’s degree in Engineering, Business Administration, Project Management, or a related field.
- 5+ years of experience in a document management role, preferably in the construction industry
- Strong understanding of document management best practices
- Analytical mindset with a keen attention to detail to ensure compliance
- Excellent team player to support the global project teams
- Strong systems experience; familiarity with Aconex software is advantageous
